Tag - Mitel Gold Partner

Clocks go back – make sure your clocks update on your phone system

As you know the clocks are due to go back an hour on Sunday 28th October. 

Although most modern phone systems will update the time automatically some will not. Click here to access our guidelines to assist with updating your Mitel telephone system.

Due to recent high call volumes it may take longer for an engineer to assist, so please ensure you read the guidelines on our website before requesting support.

Alternatively, if you want a phone system that has the ability to automatically update the time, please call us on +44 (0)20 3668 0444 or email info@4sightcomms.com.

Mitel System Support Services

4Sight provides maintenance and support services for all Mitel products and solutions with 24/7/365 UK coverage. To find out more about our Mitel System Support Services click here.

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Mitel launches MiCloud Engage Contact Centre

Mitel is is giving businesses more ways to provide intelligent customer experiences through the introduction of MiCloud Engage Contact Centre – an over-the-top CCaaS solution.

We are pleased to announce that Mitel has launched a new contact-centre-as-a-service platform – MiCloud Engage. Designed to enable exceptional customer experiences anywhere anytime – MiCloud Engage is the highly secure, true multi-tenant, and instantly scalable multi-channel CCaaS platform.

Described as entirely over-the-top with no software or equipment to deploy, MiCloud Engage is available as a stand-alone offering. It works with any call control platform and integrates with a wide range of third-party CRM applications. The solution powers omnichannel communications enabling businesses to deliver a seamless experience across all touchpoints including voice, web chat, SMS and email channels, and social media. MiCloud Engage combines innovative technologies with deep analytics and real-time reporting, allowing users to make data-powered decisions across every part of their business. The solution also supports remote workers, including a fully-virtualised workforce, and is easy to administer. Rapid scalability gives seasonal businesses the option of scaling up or down simply and quickly to accommodate demand.

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Bank Holiday Telephone System Configuration Support

Customer Service Announcement:

Customers who need help with their Mitel telephone system configuration or out of office messages before the upcoming Bank Holiday, please contact our dedicated service team before Tuesday 21st of August 2018 to request help.

You can submit your request either by emailing our dedicated service team at support@4sightcomms.com or by visiting our customer support portal

Mitel System Support Services

4Sight provides maintenance and support services for all Mitel products and solutions with 24/7 365 UK coverage. To find out more about our Mitel System Support Services click here.

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5 Contact Centre Trends You Need To Know

Changes in customer behaviour and emerging technologies are reshaping the customer experience. Are you keeping up?

The face of the contact centre has changed dramatically over the past few years and continues to change at an exciting and rapid pace. This is the result of new technologies, ever-changing customer behaviours and a fundamental shift from focusing on traditional customer satisfaction measures to creating a customer experience.

How do you keep pace with your customers while creating quality customer experiences? With contact centre technology. 

The following five contact centre trends — which span emerging technologies, changing customer behaviours and customer experiences — are must-knows to help you stay competitive.

  1. Contact centres are shifting from cost centres to revenue generators.

Contact centres have historically been treated as cost centres. The company’s profit margins financed the contact centre—which might have only indirectly contributed to profits.

However, as contact centre concept has evolved and matured, we’ve realized that contact centres are more responsible for generating revenue than we ever knew. For example, an inbound customer support team does not directly drive company profits. But if that team delivers poor customer service experiences, the resulting negative social media and bad press could lead to a significant decline in sales.

To realize their contact centre as a revenue generator as opposed to a cost centre, businesses must ensure their operations are cost effective—that queues and trunks are well-occupied, that they have the right number of agents answering calls and that calls are being handled efficiently. Businesses also need to verify the performance of their telecom systems, who agents are speaking with and whether money is being well spent. With the right contact centre tools, businesses can do just that.

Accurate forecasting, scheduling and reporting tools ensure resources are effectively deployed at all times. Real-time alarms inform supervisors of performance issues and inefficiencies so they can act immediately to maintain service levels and control costs. With the right reporting metrics, contact centre supervisors can easily compare Key Performance Indicators (KPIs) like average handle time, service level or cost per call. Then, they can analyse these KPIs in the context of new sales, customer retention and customer satisfaction. These measures can prove how a contact centre can be a profit centre.

  1. A new generation of customers is changing the way enterprises do business.

Generation Y-ers, also known as the Millennials, were the first to grow up with computers in their homes, and they are by far the most tech-savvy generation yet. Within the next 10 years, Millennials will represent the majority of the workforce.

This generation is success-driven, goal-oriented, determined, confident and highly technology dependent. These are all exciting qualities, but they also make this generation highly demanding as consumers. They expect quality service, they expect it now, and they like things short and sweet because they’re excellent at multitasking.

This has led to a fundamental shift in the way enterprises do business—rather than nurturing long-term brand loyalty, they need to be able to serve the desire for instant gratification.

So, how can businesses better serve Millennials?

  • Provide robust information. Millennials are not afraid to do their research, and they know where to find the answers they need. As a result, information needs to be readily available to them, easy to find and highly educational or entertaining.
  • Be available. Millennials are online day and night, and in this 24/7 world, they expect businesses to be the same. They want to be able to access your business when they want to—and through the channel of their choosing.
  • Be social. Millennials are not afraid to share the things they like (or dislike). They live on social media, and will reach you through social media platforms. Be present and be part of their conversations.
  1. Contact centres are updating and enhancing outbound technology and resources for maximum productivity.

The contact centre industry has always been focused on handling incoming calls and contacts. And historically, contact centre solutions were designed to channel, monitor and improve the performance of agents as they dealt with increasing inbound volumes.

With the growth of contact centres has come the rise of the outbound contact centre. Previously, inbound and outbound contact centres served two unique customer bases. Inbound contact centres managed incoming sales and support inquiries, whereas outbound contact centres were typically limited to collections and telemarketing. However, as contact centre solutions became more robust and feature-rich, businesses saw the value of the blended contact centre.

In the blended contact centre, agents can both make and receive calls and multimedia contacts by combining Automatic Call Distribution (ACD) for incoming calls with predictive dialling for outbound calls. This optimizes agent productivity by ensuring that agents do not sit idle between calls. Increasingly, inbound agents are being used to notify customers of changes to their accounts, payments due or appointment reminders. Customers can choose to receive these notifications by voice telephone calls, SMS text or email, which results in a reduction of inbound call volume, a boost in customer satisfaction, and ultimately, lower operating costs.

  1. Businesses are benefiting from the efficiencies of unified call centre software suites.

In the past, contact centre solution providers have focused on one core solution—whether it was ACD, outbound dialling, multimedia handling or workforce management and optimization.

However, over time, the demand for unified suites has grown, and software vendors have responded to that demand. This optimizes efficiencies at all levels, from the contact centre agent to the IT administrator.

With a suite, agents can take advantage of a unified desktop experience for all key contact centre applications. Supervisors benefit from a unified reporting interface for all mediums and contact centre tools, from agent KPIs, to outbound campaigns, to IVR call flow use, to inbound and outbound multimedia contacts. With a unified suite of contact centre solutions, businesses use one vendor instead of many and can lower their total cost of ownership (TCO) while maximizing their return on investment.

  1. Businesses are adopting cloud-based contact centres to lower TCO and increase ROI.

A 2012 survey revealed that 34 percent of businesses were using cloud-based contact centre software.* This number is on the rise, with an additional 28 percent indicating they had plans to deploy a cloud-based contact centre solution. This means that by the end of 2013, six out of 10 contact centres will be based in the cloud. Because of their lower upfront costs and easy scalability, cloud based contact centres are ideally suited for “pop-up” or seasonal contact centres—for example, a contact centre that is designed to handle inquiries during tax season.

Cloud-based contact centres have seen dramatic growth in recent years because they are flexible, affordable, dynamic and efficient. With a cloud-based contact centre, businesses gain the flexibility to quickly deploy key contact centre applications and provision adds, changes and removals to key devices programmed on the system, often without ever having to have an IT administrator or installer on site. Cloud contact centre applications are also highly affordable, because a large capital investment is not required for initial IT and telecom infrastructure. This lowers the TCO of a contact centre solution and ultimately provides a much more rapid return on investment ROI.

Cloud-based contact centres are also dynamic—giving users the ability to quickly scale up or down in size to tailor to their ever-changing business needs. Finally, cloud contact centres are highly efficient, as businesses only pay for the services they use. This is another key factor in lowering TCO and maximizing ROI.

But a 100-percent cloud-based contact centre isn’t always the best option for businesses. You need to consider:

  • How much money will actually be saved with a cloud-based solution
  • How complicated your hardware and software infrastructure is
  • Legal issues related to software licensing
  • Your organization’s comfort level with storing secure data in the cloud

Depending on these considerations, you may decide that an on-premises or hybrid solution is the best fit for your business.

For many of today’s businesses, a move to the cloud is just a matter of time. Choosing a phased approach with an early focus on your phone system is a smart choice, and tapping the expertise of a cloud phone service provider can make it an even smarter one.

Follow the Trends to Success

These are just a few of the most popular trends in customer experience and contact centre operations right now, but by leveraging even a few of the trends highlighted in this paper, your business can: minimize operating costs and increase revenues; simplify contact centre administration, configuration and management; and drive enhanced, quality customer experiences.

The business world is aggressive and rapidly changing and customers are constantly expecting more. What are you going to do to keep your customers happy, you’re your competition and grow your business?

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Moving to the cloud: Why your phone system is a great place to start

Despite growing adoption rates, many companies still aren’t ready to make a full-scale move to cloud-based technologies. If you are among those who want to take a measured approach to cloud adoption, look no further than your phone system as a great place to start. By working with a communications provider who offers both cloud and hybrid phone systems, you’ll not only get expert guidance, but also the flexibility to customise a migration path that fits your business.

Below are four reasons why starting your journey to the cloud via your business communications needs makes sense:

1.You Can Manage Deployments in Small Groups

For many businesses, the phone system is the ideal service to serve as a catalyst in your transition to the cloud. Since it can be deployed in a phased approach, you can learn by transitioning small groups, teams or locations one at a time with little overall risk. Plus, you can also lean on the expertise of your service provider since most cloud vendors have helped countless other companies through similar transitions.

Beyond the initial implementation, businesses can also learn how to manage overall cloud applications from their service partners. They offer expertise your company may not have internally, making them an ideal resource to help you build a path to the cloud.

2. You Have the Flexibility to Embrace the Cloud Fully, or Bit by Bit

Not only can deployments be phased, but moving your business communications to the cloud doesn’t have to be an all-or-nothing proposition. You can choose a full cloud deployment or start with a hybrid approach that combines both cloud and onsite solutions. Hybrid solutions allow you to mix and match communications applications as you need them, and give your company the flexibility to deploy only what your business requires today, while keeping the option open to add additional cloud services or locations later.

3. You Can Make Smarter Use of Internal Resources

A system provider with cloud expertise can help you make better use of your internal IT resources. With a cloud deployment, applications are hosted remotely and maintained by the provider, relieving IT of most or all network-related tasks. The business then consumes the services on a subscription basis rather than owning the infrastructure. In this model, the cloud provider manages the extra workload while freeing your IT team to focus on the initiatives that drive revenue for your business.

4. You Can Gain the Buy-In You Need to Move Forward With Other Cloud-Based Solutions

For any deployment to be successful, it must have buy-in from users. By focusing on your phone system early in your migration, you can introduce employees to the cloud’s many time-saving, productivity-enhancing benefits of the cloud. As their comfort grows, your ability to transition other systems and processes to the cloud will become easier. A provider with a reputation for excellent customer service and training options will help you quickly get buy-in from your employees.

For many of today’s businesses, a move to the cloud is just a matter of time. Choosing a phased approach with an early focus on your phone system is a smart choice, and tapping the expertise of a cloud phone service provider can make it an even smarter one.

Migrate to the Cloud

4Sight offers a range of Mitel Cloud Communication products and applications that enable fast access to real-time management information and productivity enhancing tools. To find out more about our Cloud Solutions click here.

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10 Ways Your Phone System Can Help Your Estate Agency Beat The Competition

If your current phone system is only giving your staff basic functionality like phone, fax and voicemail, you could be losing money to estate agents whose communications tools offer employees advanced collaboration capabilities like file sharing, virtual video tours and task management, all of which improve the ability to close deals.

Use the checklist below to determine if your phone system is differentiating your business and empowering your agents. If you answer ‘no’ to multiple of these considerations, it might be time to consider making a switch.

Does your current phone system:

1. Help you beat the competition by connecting clients to an agent the first time they call using follow-me-anywhere technology?

2. Allow agents to use their office phone number from anywhere, across multiple devices?

3. Limit dropped calls by switching between Wi-Fi and cellular networks automatically to give your agents the best call quality wherever they’re working?

4. Support virtual showings with robust video conferencing features, so that your agents can show clients homes without the client physically being there?

5. Enhance collaboration with virtual workspaces that keep your teams organized and a step ahead of the competition?

6. Offer clients the ability to connect with their agent immediately, regardless of where your agent is, on a single number?

7. Make agents more efficient with integrated communications tools like chat, video calling and remote access to brokerage phone directories?

8. Make it easy for agents and staff to share documents, listings, photos and contracts on the go?

9. Allow administrators to easily add, delete and manage agent phone access across multiple office locations?

Delayed and untimely communications between clients and agents means lost revenue. If your agency is using an outdated phone system that doesn’t deliver the type of functionality outlined above, then you’re likely losing out to other agencies. With a more robust communications and collaboration system, you can empower agents to work more efficiently, deliver exceptional service to buyers and sellers, and close more deals.

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Mitel Premium Software Assurance Training Courses

4Sight Communications is excited to announce that specified web-based (online) end user training courses for MiVoice Business from Mitel University are now included as a subscription entitlement within Mitel Premium Software Assurance.

There are no additional fees for this inclusion. Courseware pertains to MiVoice Business and specific applications as defined in the section below. This program change is effective immediately for existing and new Premium SWA subscriptions.

How does it work?
The training subscriptions will be managed within Mitel University on a per customer solution basis and will be co-terminus with Premium SWA subscriptions. The training entitlement behaves like any other Mitel University training subscription, with unlimited usage of the courseware by end customer users.

Training suscriptions are:
• Managed on a per customer solution basis with the Partner of record in the Mitel Licensing Server (e.g. AMC)
• Provisioned in the Mitel Absorb Learning Management System via a unique subscription key that is valid until expiry (coterminus with Premium SWA)
• Renewed with Premium SWA renewals 

Who can qualify?
To qualify for the training susbription, the existing Premium SWA subscriptions must have at least 90 days remaining on the term. At Software Assurance renewal, if a training key already exists a renewed key will automatically be sent to 4Sight Communications when Premium Software Assurance is renewed.

Course List Included in Premium SWA Training Subscription:

For more information please contact your 4Sight Account Manager alternatively you can call us on +44 (0)20 3668 0444 or email info@4sightcomms.com.

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Mitel 6900 Series Handset Promotion

4Sight Communications is pleased to announce a new Mitel ‘Buy 3 phones, Get 1 Free’  promotion. The free phones offer is valid for orders placed between April 5, 2018 to December 31, 2018 and takes two forms:

1. Existing Customers: 

Buy 3 Phones Get 1 Free when you own a MiVoice Business and buy a minimum of x20 qualifying MiVoice phones.

2.  New MiVoice Business Customers:

Buy 3 MiVoice 6900 Phones get 1 MiVoice 6900 Phone Free when you buy a qualifying MiVoice Business with a minimum of 100 users (phones and licenses).

Qualifying Phones:

About MiVoice 6900 Series IP Phones

The MiVoice 6900 series is a family of powerful ‘Mobile First’ IP phones offering advanced integration with mobile phone calls and applications. With HD audio, full color displays and MiCollab integration, the MiVoice 6900 series is a sleek and powerful addition to your desktop.

Features & Benefits:

Mobile integration: Seamlessly switch between your mobile device and desk phone without missing a beat.
Crystal clear conference calls: Take virtual collaboration to new heights with HD audio quality.
Enhanced productivity: Manage all communications from a single device for ultimate simplicity and convenience.

Interested in the Mitel 6900 Series of IP Phones?

To apply or to find out more information about this offer please call us on (0)20 3668 0444 or email info@4sightcomms.com.

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Bank Holiday Telephone System Configuration Support

Customer Service Announcement:

Customers who need help with their Mitel telephone system configuration or out of office messages before the upcoming Bank Holiday, please contact our dedicated service team before Wednesday 2nd of May 2018 to request help.

You can submit your request either by emailing our dedicated service team at support@4sightcomms.com or by visiting our customer support portal. When contacting us, please include as much detail and information about your request as possible.

Mitel System Support Services

4Sight provides maintenance and support services for all Mitel products and solutions with 24/7 365 UK coverage. To find out more about our Mitel System Support Services click here.

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5 ways SIP Trunking can benefit your organisation

As the way we communicate becomes more complex – texts, images, video and voice all intertwined – SIP trunking can offer the ideal telecoms solution moving forward. Here are 5 ways SIP Trunking can help your business achieve telephony success:

1. SIP trunking supports business continuity
SIP trunking offers a flexibility that is not available through traditional ISDN. A number of possibilities can affect how resilient your voice and data connections are. Unforeseen circumstances – such as damage to lines, moving offices or being unable to redirect calls, can be damaging to your business. SIP trunking minimises these problems and ensures you can keep working through every eventuality.

2. Number flexibility

SIP trunking supports your business by allowing you to decide which number you want to display on a call-by-call basis. Even if you’re making a significant move in location, or just wanting to grow your business without opening more offices, SIP trunking allows out-of-area geographic number ranges to be used – showing your business as local, despite being physically located elsewhere.

3. SIP trunking saves you money
Why have a separate voice and data connection when you can have both on one line? By discarding any unnecessary ISDN lines, you will be able to save a large amount of money. In addition, SIP trunking can typically save you a further 50% on line rentals and 25% on calls. By utilising the benefits of SIP trunking number flexibility when you’re moving office, you will not need to spend money on changing stationery, advertisements or listings. SIP trunking also allows you to make free calls between connected sites, even internationally.

4. SIP trunking offers greater flexibility
If you’re still using ISDN, the chances are that you are spending money on lines that you may not actually need all year round. SIP trunking gives you complete control of your lines – you can add more when demand is high, reduce them when there is little demand and split calls to make handling more efficient. Being able to make these instant changes puts you in total control of your communications.

5. SIP trunking comes with a contingency plan

Often, things will happen that you just can’t control. Whether that’s a problem in the office, busier peak times than usual or a lack of connection, Gamma’s SIP trunking business continuity feature is designed to handle emergencies with ease. It is able to automatically reroute any calls to back up sites in a number of seconds – so there is no disruption for your customers.

Migrate to SIP with 4Sight

For modern businesses, there is no longer a good reason to continue working with an ISDN-based telecommunications solution. Get in touch today to see how 4Sight can help you move from traditional ISDN to SIP trunks. Call us on +44 (0)20 3668 0444 or email info@4sightcomms.com.

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